Caution: This email originated from outside of the organization. Do not click links or
open attachmentsunlessyou recognize thesender andknow thecontent is safe.
9/26/202411:57:57AM
Sent:
From:
Hailey Spessard <hailey.spessard@flocksafety.com
To:
"Wendy"
Cc:
"Mark", "Graham", "Billing", "Jeffrey'
Bcc:
Importance:Normal
Subject:
Re: FW: Permit Application 0424-NSV-0053:
EncroachmentPolicy Exception Needed
Attachments image001.jpg_,image002.jpg , image003.png
, image004.png
Hey Wendy -
o s o o
here!
Team, please see Wendy's question, below -
"I received our annual bill for FLOcK cameras, and am wondering why we are being charged
for service for the camera that has yet to be installed?"
I'm assuming this is because their contract terms may be to bill at first camera validated (which
is why they received a bill even though they have one outstanding camera on their contract
but I wanted to confirm with y'all here.
Thank you,
wrote:
Hailey,
camera thathasyettobeinstalled?
WendyStrattonMonahan
ManagementAnalystIl/PDPlo
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLICY
From:HaileySpessard<hailey.spessard@flocksafety.com>
Sent:Monday,September9,20246:43PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter<graham.carter@flocksafety.com>
Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unlessyou recognize the sender and know the content is safe.
Howdy All -
Nice to virtually meet you!
It looks like we only have one outstanding camera
to get permitted
and installed for you.
Unfortunately we were unable to get those requested as-builts for this pole, however, a Flock
Technician went out and took the needed measurements of the pole.
Those measurements and images have been sent to our permitting vendor to complete the
CalTransrequiredstructuralanalysisforthislocation.
o s s s
Google Tracker (location details) and your Deployment Tracker(real-time updates) in the
meantime.
Thank you!
On Fri, Aug 16, 2024 at 2:01 PM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Hello,
I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey
Spessard will be taking over your account. You can reach out to her with any
questions. You’re in great hands!
We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a
response.
Cameras pending permit:
CamerasInService:
Best Regards,
Melissa
On Thu, Aug 1,2024 at 10:21AM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Good Morning,
I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural calculations
to be run off of their as-builts.We have requested the as-builts from CalTrans and are
pending them to be sent to us so we can have the structural calculations ran on them. We
have not received them yet. We have sent 2 follow ups, the latest being today. I will keep
you updated on when the as-builts are received and the structure has been completed,
andwehaveresubmittedtoCalTrans.
Please let me know if you have any questions.
Best Regards,
Melissa
On Wed, Jul 3, 2024 at 4:07 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote:
Thank you for the update.
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Wednesday,July3,202410:58AM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>; Graham Carter<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unlessyou recognize the sender and know the content is safe.
Good Morning,
I hope you are having a wonderful Wednesday.
Our permitting team received comments from CalTrans requesting structural
calculations to be run off of their as-builts. We have requested the as-builts from
CalTrans and are pending them to be sent to us so we can have the structural
calculations ran on them. I will keep you updated when that has been completed and
wehaveresubmittedtoCalTrans.
Please let me know if you have any questions.
Best Regards,
Melissa
OnThu, Jun 6, 2024 at 1:45 PM Mark Menesini <MMenesini@ci.benicia.ca.us> wrote:
Thanksfor the update.
Mark Menesini
Interim Chief ofPolice
BeniciaPoliceDepartment
200East L Street
Benicia, CA 94510
(707)746-4262
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Thursday,June6,202412:40PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com>
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello,
I hope you are having a great Thursday!
Camera #50 is still going through the permitting process with CalTrans. We followed
the progress.
Pleaselet meknow if you have anyquestions.
Best Regards,
Melissa
On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Good Morning,
I hope you are having a fantastic Friday!
We have resubmitted to CalTrans, and it is going through their review process. I will
keep you updated on the progress.
Please let me know if you have any questions.
Best Regards,
Melissa
On Wed, May 8, 2024 at 3:30 PM Mark Menesini <MMenesini@ci.benicia.ca.us>
wrote:
ThanksWendy.Great Job.
Mark Menesini
InterimChiefofPolice
Benicia Police Department
200 East L Street
Benicia, CA 94510
(707)746-4262
From:LuisMartinez<luis.martinez@flocksafety.com>
Sent:Wednesday,May8,202412:58PM
To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;MelissaBarker-Solsbery<melissa.barker-
solsbery@flocksafety.com>;MarkMenesini<MMenesini@ci.benicia.ca.us>
Cc:Graham Carter<graham.carter@flocksafety.com>;DerekPorcella<derek.porcella@flocksafety.com>;
EricaAnderson<erica.anderson@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicy ExceptionNeeded
Caution:Thisemail originatedfrom outsideof the organization.Donotclicklinksor
open attachments unless you recognize the sender and know the content is safe.
Thanks Wendy!
Wewill forward toCaltrans.
Luis Martinez
Manager,Permitting
luis.martinez@flocksafety.com
5626317008
flocksafety.com
From: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>
Date:Wednesday,May8,2024at12:57PM
To:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>,Mark
Menesini <MMenesini@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez
<luis.martinez@flocksafety.com>,DerekPorcella
<derek.porcella@flocksafety.com>, Erica Anderson
<erica.anderson@flocksafety.com>
Subject: RE: FW: Permit Application 0424-NSV-0053: Encr0achment Policy
ExceptionNeeded
Good afternoon.Iam not sure if you need this,but here is a stamped copy of the NOE that was
recorded with Solano County this morning.
WendyStrattonMonahan
ManagementAnalystIl
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA94510
707-746-4306
1941
POLIC
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Friday,April26,20248:27AM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan
<WMonahan@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com>;LuisMartinez<luis.martinez@flocksafety.com>;Derek
Porcella<derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
openattachmentsunlessyourecognizethesenderandknowthecontentissafe.
Good Morning!
I hope you are having a fantastic Friday.
CalTrans has notified us that the local agency in this case the City has to
Public Works sign it and send us a copy. There is a date highlighted in yellow
that needs to be updated when it is submitted. Let us know the date in which they
NOE.
Please let usknow if you have any questions.
Best Regards,
Melissa
solsbery@flocksafety.com>wrote:
Hello,
I hope you are having a great Thursday!
I wanted to provide you with an update regarding camera
with CalTrans.
Flock permitting is working to address the comments received from CalTrans
D4. For the resubmittal, our permitting team is working on the Policy Exception
Letter, CEQA exemption, and revised site plans.
We have submitted the request to EBl (environmental consultant) to prepare
andsubmittheCEQAexemptiononBenicia’sbehalf.EBlsaiditwouldtake
about 2 - 3 weeks to prepare the exemption application. Once it is prepared,
they thenhavetopost theCEQAexemption application totheCaliforniaState
Clearinghouse for 30 days to allow other agencies to review and comment if
they have any concerns. Once the 30 days is up, EBl will produce a CEQA
exemption document that we will then resubmit to CalTrans along with the
policy exception letter and the revised site plans. CalTrans will then review.
Please let me know if you have any questions.
Best Regards,
Melissa
On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Hello Lt Menesini and Wendy,
I hope you are doing well.
I wanted to provide you with an update that our permitting team is still working
with CalTrans and EBl regarding the NEPA (National Environmental
Protection Act) and CEQA (California Environmental Quality Act)
requirements for the Policy exception.We are slowly getting clarification on
what documentation and steps are needed. I will keep you updated on the
progress and if anything is needed from you.
Please let me know if you have any questions if you have any questions or
concerns.
Best regards,
Melissa
On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>wrote:
Hi Wendy,
Thankyousomuch.I’veupdatedourrecordsandwillmakesureyouhave
copied the updates going forward.
Best Regards,
Melissa
On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo
<IWidjojo@ci.benicia.ca.us>wrote:
Of course…sorry.My email is wmonahan@ci.benicia.ca.us
WendyStrattonMonahan
ManagementAnalystIl
BeniciaPoliceDepartment
200EastLStreet
Benicia,CA 94510
707-746-4306
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com>
Sent:Monday,March4,20249:47AM
To:IrmaWidjojo<IWidjojo@ci.benicia.ca.us>
Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter
<graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication 0424-NSV-0053:EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unlessyou recognize the sender and know the content is safe.
Hello Wendy,
Thank you so much for notifying me. Of course. I will update our records.
Can you please confirm for me the best email for you? It looks like I am
still getting the email from Irma’s email address.
Thank you so much!
Best regards,
Melissa
On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo
<IWidjojo@ci.benicia.ca.us> wrote:
Melissa,
Irma is no longer with the City of Benicia, and I am now in her
position. Can you please remove Irma as your contact and include me
so that I don’t miss these emails?
Many thanks.
Wendy Stratton Monahan
Management Analyst II
Benicia Police Department
200EastLStreet
Benicia, CA 94510
707-746-4306
From:MelissaBarker-Solsbery<melissa.barker-
solsbery@flocksafety.com>
Sent:Wednesday,February 28,2024 2:16 PM
To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo
<IWidjojo@ci.benicia.ca.us>
Cc: Graham Carter <graham.carter@flocksafety.com>
Subject:Re:FW:PermitApplication0424-NSV-0053:Encr0achment
Policy Exception Needed
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Lt
Menesini,
I hope you are doing well
Flock permitting is working to address the comments from CalTrans,
including the NEPA requirement.
Flock’spermitting teammetwiththeconsultingfirmEBl toreview the
NEPA(NationalEnvironmentalProtectionAct)andCEQA(California
Environmental Quality Act) requirements for the Policy exception from
CalTrans D4.
CalTrans has informed us that the CEQA report has to be done in the
City’s name. We will need confirmation from your City’s public works
that they would like EBl to do the CEQA report or if the City would like
to do the report as it will be in their name.
Could you please advise if your public works will do the CEQA report or
if we should ask EBl to proceed on the City’s behalf?
Please let me know if you have any questions.
Best Regards,
Melissa
On Mon,Feb5,2024 at 2:15 PM Mark Menesini
<MMenesini@ci.benicia.ca.us>wrote:
Thanks for the quick response. I appreciate it.
From: Melissa Barker-Solsbery <melissa.barker-
solsbery@flocksafety.com>
Sent: Monday, February 5, 2024 12:57 PM
To: Mark Menesini <MMenesini@ci.benicia.ca.us>
Cc:GrahamCarter <graham.carter@flocksafety.com>
Subject: Re:FW: Permit Application 0424-NSV-0053: Encroachment
PolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hello Lt
Menesini,
Thank you so much for sharing this. I touched base with my
permitting manager, Derek. He will be reviewing and working on the
encroachment policy exception that is needed. This may take several
questions for you.
Best Regards,
Melissa
On Mon,Feb 5, 2024 at 10:53 AM Graham Carter
<graham.carter@flocksafety.com>wrote:
Let me tag in our PM. @Melissa Barker-Solsbery I believe this
request pertains to THlS project. Could we take a look a the below
“Hi
I have recently been assigned as the permit writer for Permit
Application#0424-NSV-0053.Afterreviewofthepermit
application, it has been determined that an Encroachment Policy
Exception is needed in order to perform your scope of work
(lnstallation of 1 license plate reading cameras on Hwy 780 in the
cityofBenicia,）inourStateRight-ofway.Pleasesubmittomea
letter requestingfor anEncroachmentPolicyExceptionusing the
provided attached template and instruction guidelines.I’ve also
attached a copy of thepermit application and plans youprovided for
theapplicationforyourreference.Uponreceiptofthe
EncroachmentPolicyExceptionletter,areviewteamwilldetermine
whethertherequestisacceptable.
InadditiontotheEncroachmentPolicyExceptionletter,I havejust
thepermit applicationpackagefor ourfunctioningunitstoreview
and comment.
If there should be any question, please feel free to contact me.
Thanks,
Soratha Sing
TransportationEngineer
510-520-0853”
Graham Carter
SeniorCustomerSuccess
Manager
415-329-1307flocksafety.com
Joinmeforalivetrainingsession!
Tuesday4:00-5:30pmCT
Thursday11:00am-12:30pmCT
OnMon,Feb5,2024at9:49AMMarkMenesini
<MMenesini@ci.benicia.ca.us>wrote:
Graham,
This is a very complex request from the state. ls this something
your team handles as part of the permit process?
From:MichaelGreene<MGreene@ci.benicia.ca.us>
Sent:Friday,February2,2024 1:17PM
To:MarkMenesini<MMenesini@ci.benicia.ca.us>;Edward
Criado<ECriado@ci.benicia.ca.us>
Subject:Fwd:PermitApplication0424-NSV-0053:Encroachment
PolicyExceptionNeeded
Sent from my iPad
Begin forwarded message:
From:“Sing,Soratha@DOT”
<soratha.sing@dot.ca.gov>
Date:February2,2024at1:09:55PMPST
To:Michael Greene<MGreene@ci.benicia.ca.us>
derek.porcella@flocksafety.com
Subject:PermitApplication0424-NSV-0053:
EncroachmentPolicyExceptionNeeded
Caution: This email originated from outside of the organization. Do not click links or
open attachments unless you recognize the sender and know the content is safe.
Hi
I haverecentlybeenassignedasthepermitwriterfor
PermitApplication#0424-NSV-0053.Afterreviewof
the permit application, it has been determined that an
EncroachmentPolicyExceptionisneededinorderto
perform your scope of work (Installation of 1 license
platereadingcamerasonHwy780inthecityof
Benicia,）in ourStateRight-ofway.Pleasesubmit to
me a letter requesting for an Encroachment Policy
Exceptionusingtheprovidedattachedtemplateand
instructionguidelines.I’vealsoattachedacopyofthe
permit application and plans you provided for the
application for your reference. Upon receipt of the
EncroachmentPolicyExceptionletter,areviewteam
will determinewhether therequest is acceptable.
In addition to the Encroachment Policy Exception letter,
I have just thepermit applicationpackagefor our
functioning units toreviewand comment.
If thereshouldbeanyquestion,pleasefeelfreeto
contact me.
Thanks,
Soratha Sing
Transportation Engineer
510-520-0853
Melissa Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa Barker-
Solsbery
Project Manager
7209854860flocksafety.com
Melissa Barker-
Solsbery
Project Manager
7209854860flocksafety.com
Melissa Barker-
Solsbery
Project Manager
7209854860flocksafety.com
Melissa Barker-
Solsbery
ProjectManager
7209854860flocksafety.com
Melissa Barker-
Solsbery
Project Manager
7209854860flocksafety.com
Melissa Barker-
in
Solsbery
Project Manager
7209854860_flocksafety.com
Melissa Barker-
00
in
Solsbery
Project Manager
7209854860
flocksafety.com
Police Use Flock to
Identify Vehicle Used
During a Homicide
WARNERROBINSPD|GEORGIA
#SolvedStories
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in
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7209854860
flocksafety.com
Lexington PD Utilize
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Solve Violent Crimes
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in
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Suspect accused
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Enclosed please find a copy of the response documents for your public
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