Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 12/10/20247:49:38AM Sent: From: To: "Wendy" Cc: "Graham", "Jeffrey' Bcc: Importance: Normal Subject: Re:FW:PermitApplication 0424-NSV-0053: Encroachment Policy Exception Needed Attachments image001.png , image002.jpg_, image003.jpg ,image004.png,image005.png Good Morning Wendy - Just a quick update regarding your CalTrans permit We are still pending CalTrans to confirm if the Structural Analysis we submitted is acceptable or ifanythingneedstoberevisedbeforetheywillapprovethepermit. We checked back in with them on 12/6 and Soratha Sing (CalTrans) replied the same day and saidhewouldpersonallyreachouttotheReviewUnittogetananswerhere. that is confirmed and the permit is issued. Please let me know if you have any questions and thank you for your continued patience! On Tue, Nov 26, 2024 at 2:09 PM hailey.spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - Just wanted to check in before the upcoming Holiday! We are pending CalTrans to confirm if the Structural Analysis we submitted is acceptable or if anything needs to be revised before they will approve the permit. We checked back in with them today, 11/26, and Soratha Sing (CalTrans) let us know that they are just pending confirmation from their review unit on if we are clear to proceed.We will continue to check in until CalTrans approves the permit for your remaining camera but please let me know if you have any questions in the meantime. Happy Thanksgiving! On Thu, Nov 14, 2024 at 2:20 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hi Wendy - Just a quick update for you! We are still pending CalTrans permit approval in order to move forward with your remaining camera We are checking back in with Soratha Sing (CalTrans Inspector) to see if we can get an ETA on when this permit will be issued. I will keep you posted here but please let me know if you have any questions in the meantime. Thank you! On Thu, Oct 31, 2024 at 11:38 AM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - So it appears that that alternate pole is owned by PG&E so unfortunately we won’t be abletoutilize it. However! Our vendor re-ran the structural calculation on the original location with more detailedfoundationdrawingsanditpassed! This was submitted back over toCalTrans on10/18 sowe are just pending their review and approval. Apologiesforthebackandforthhere! I will keep you posted as your permit progresses but please let me know if you have any questions in the meantime! Thanks, On Tue, Oct 22, 2024 at 1:49 PM Hailey Spessard <hailey.spessard@flocksafety.com> wrote: Hey Wendy - I went ahead and shot that location to our Mapping and Permitting Teams to see if it is feasibleandoutofCalTrans’ROw. I will have an answer for you shortly! Thanks, OnTue,Oct 22,2024at 1:44PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Wearewonderingaboutonesiteinparticular,butwearen’tsureabout thedistancetothe owned).
Wendy StrattonMonahan ManagementAnalystIl/PDPIo BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLICE From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,October22,202411:39AM To:Wendy Stratton-Monahan<WMonahan@ci.benicia.ca.us>
Cc:GrahamCarter<graham.carter@flocksafety.com> Caution: This email originated from outside of the organization.Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Hey Wendy - I know y’all are working on an Alt location for I will be out of office starting tomorrow, 10/23 and returning 10/30 but please feel free to send over any Alt locations my way and I can have our Mapping Team review them upon my return. If you’d also like to get a mapping call scheduled we can work on that as well! Please let me know if you have any updates here and have a great rest of your week! Thanks, OnTue,Oct22,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com>wrote: Hello Wendy, I’m actually going to drop Support off of this one. What does your schedule look like for Thursday or Friday? I’d love to jump on a zoom with you and get a few things taken care of while we are there. I can add this to the list. On Tue,Oct 22, 2024 at 8:51AM Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: Weput out a statewide request tohave access to cameras.We have had a lotof agencies grant isnotlistedthere. Inmycasesubmission,Iattached thepdfthatisattachedhereandexplainedthatthelistof camerasthatweareabletosearchdoesnotmatchthemapoftheplacesthathavegrantedus searchable access…for example, Stockton.It is shown on the map as us having access,but is not inthelistofsearchablecameras.
WendyStrattonMonahan ManagementAnalystIl/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Tuesday,October22,20248:43AM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachmentsunlessyou recognize the sender and know the content is safe. Hey Wendy! I am looping in @Flock Safety Support as well as your Customer Success Manager, @Graham Carter to hopefully assist here! Can you please forward us your Support Ticket request (or if there is a number attached toit)? Would you be able to elaborate on the issues you are running into with the searchfunction? Thanks!
OnMon,Oct21,2024at2:59PMWendyStratton-Monahan <WMonahan@ci.benicia.ca.us>wrote: andhaven’theardback.Ineedsomeclarificationonoursearchtool,whichdoesn’tappeartobe working properly. Wendy Stratton Monahan ManagementAnalystIl/PDPIO BeniciaPoliceDepartment 200EastLStreet Benicia,CA 94510 707-746-4306 1941 POLICY From:HaileySpessard<hailey.spessard@flocksafety.com> Sent:Monday,September9,20246:43PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:Encroachment Policy Exception Needed Caution:Thisemail originatedfrom outsideof the organization.Donotclicklinksor open attachmentsunlessyourecognize thesender andknow thecontent issafe. Howdy All - Nice to virtually meet you! It looks likeweonlyhave one outstanding camera to get permitted and installed for you. Unfortunately we were unable to get those requested as-builts for this pole, however,aFlockTechnicianwentoutand tooktheneededmeasurementsof the pole.
Those measurements and images have been sent to our permitting vendor to This should take ~1-2 weeks to complete, then we can get that over to CalTrans so that they can continue their review of this permit request. I will keep you updated here as this location progresses but please feel free to refer to your Google Tracker (location details) and your Deployment Tracker (real-time updates) in the meantime. Thank you! OnFri,Aug16,2024at2:01PM MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>wrote: Hello, I hope you are having a fantastic Friday! Due to a restructuring within our team, @Hailey Spessard will be taking over your account. You can reach out to her with any questions. You’re in great hands! We followed up with CalTrans on 8/14 asking for the as-builts again. We are pending a response. Cameraspendingpermit: Cameras In Service: Best Regards, Melissa
On Thu, Aug 1, 2024 at 10:21 AM Melissa Barker-Solsbery <melissa.barker- solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structuralcalculationstoberunoffoftheiras-builts.Wehaverequested the as-builts from CalTrans and are pending them tobe sent to us so we canhavethestructuralcalculationsranonthem.Wehavenotreceived them yet. We have sent 2 follow ups, the latest being today. I will keep you completed, and we have resubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa OnWed,Jul3,2024at4:07PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thank you for the update. From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Wednesday,July3,202410:58AM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Morning,
I hope you are having a wonderful Wednesday. Our permitting team received comments from CalTrans requesting structural calculations to be run off of their as-builts. We have requested the as-builts from CalTrans and are pending them to be sent to us so we can have the structural calculations ran on them. I will keep you updated when thathasbeencompleted andwe haveresubmitted to CalTrans. Please let me know if you have any questions. Best Regards, Melissa OnThu, Jun6,2024 at1:45PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanksfor theupdate. Mark Menesini Interim ChiefofPolice Benicia Police Department 200 East L Street Benicia, CA 94510 (707)746-4262
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Thursday,June6,202412:40PM To:MarkMenesini<MMenesini@ci.benicia.ca.us>;WendyStratton-Monahan <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:EncroachmentPolicy Exception Needed Caution:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I hope you are having a great Thursday! Camera #50 is still going through the permitting process with CalTrans. We followed up on 5/29, and they advised that they are still reviewing. I will keep you updated on the progress. Please let me know if you have any questions. Best Regards, Melissa On Fri, May 10, 2024 at 9:01 AM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Good Morning, I hope you are having a fantastic Friday! We have resubmitted to CalTrans, and it is going through their review process. I will keep you updated on the progress.
Please let me know if you have any questions. Best Regards, Melissa OnWed,May8,2024at3:30PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: ThanksWendy.GreatJob. Mark Menesini Interim Chief of Police Benicia PoliceDepartment 200East LStreet Benicia, CA 94510 (707)746-4262 From:LuisMartinez<luis.martinez@flocksafety.com> Sent:Wednesday,May8,202412:58PM To:WendyStratton-Monahan<WMonahan@ci.benicia.ca.us>;Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>;MarkMenesini <MMenesini@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com>;DerekPorcella <derek.porcella@flocksafety.com>;EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Wendy!
WewillforwardtoCaltrans. Luis Martinez Manager, Permitting luis.martinez@flocksafety.com 5626317008flocksafety.com From: Wendy Stratton-Monahan <WMonahan@ci.benicia.ca.us> Date:Wednesday,May8,2024at12:57PM To:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com>, Mark Menesini <MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com>, Luis Martinez<luis.martinez@flocksafety.com>,DerekPorcella <derek.porcella@flocksafety.com>,EricaAnderson <erica.anderson@flocksafety.com> Subject: RE: FW: Permit Application 0424-NSV-0053: EncroachmentPolicy Exception Needed Good afternoon. I am not sure if you need this, but here is a stamped copy of the NOE that was recorded withSolano County this morning. Wendy Stratton Monahan Management Analyst II BeniciaPoliceDepartment 200EastLStreet Benicia,CA94510 707-746-4306 1941 POLIC
From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Friday,April26,20248:27AM <WMonahan@ci.benicia.ca.us> Cc:GrahamCarter<graham.carter@flocksafety.com>;LuisMartinez <luis.martinez@flocksafety.com>; DerekPorcella<derek.porcella@flocksafety.com>; EricaAnderson<erica.anderson@flocksafety.com> Subject:Re:FW:Permit Application 0424-NSV-0053:Encroachment Policy Exception Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Good Morning! I hope you are having a fantastic Friday. CalTrans has notified us that the local agency in this case the City has to actually file the CEQA Exemption with the California Clearinghouse. EBI has completed the CEQA Notice of Exemption (NOE). Please sign or have Public Works sign it and send us a copy. There is a datehighlighted inyellow thatneedstobeupdatedwhen it is submitted. Let us know the date inwhich they submit to the clearing house. Then we can resubmit to CalTrans with the signed NOE. Please let us know if you have any questions. Best Regards, Melissa On Thu, Apr 11, 2024 at 12:24 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote:
Hello, I hope you are having a great Thursday! I wanted to provide you with an update regarding camera with CalTrans. Flock permitting is working to address the comments received from CalTrans D4. For the resubmittal, our permitting team is workingonthePolicyExceptionLetter,CEQAexemption,and revised siteplans. We have submitted the request to EBl (environmental consultant) to prepare and submit the CEQA exemption on Benicia’sbehalf.EBlsaid itwouldtakeabout2-3weeksto prepare the exemption application. Once it is prepared, they then have to post the CEQA exemption application to the California State Clearinghouse for 30 days to allow other agencies to review and comment if they have any concerns. Once the 30 days is up, EBl will produce a CEQA exemption document that we will then resubmit to CalTrans along with the policy exception letter and the revised site plans. CalTrans will then review. Please let me know if you have any questions. Best Regards, Melissa On Thu, Mar 14, 2024 at 4:08 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hello Lt Menesini and Wendy, I hope you are doing well.
I wanted to provide you with an update that our permitting team is still working with CalTrans and EBl regarding the NEPA (National Environmental ProtectionAct)and CEQA(California Environmental Quality Act) requirements for the Policy exception. We are slowly getting clarification on what on the progress and if anything is needed from you. Please let me know if you have any questions if you have any questions or concerns. Best regards, Melissa On Mon, Mar 4, 2024 at 1:04 PM Melissa Barker-Solsbery <melissa.barker-solsbery@flocksafety.com>wrote: Hi Wendy, Thank you so much. I’ve updated our records and will make sure you have copied the updates going forward. Best Regards, Melissa On Mon, Mar 4, 2024 at 12:01 PM Irma Widjojo <IWidjojo@ci.benicia.ca.us> wrote: Of course.. .sorry. My email is wmonahan@ci.benicia.ca.us WendyStrattonMonahan ManagementAnalystIl BeniciaPoliceDepartment 200EastLStreet
Benicia,CA94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker-solsbery@flocksafety.com> Sent:Monday,March4,20249:47AM To:lrmaWidjojo<IWidjojo@ci.benicia.ca.us> Cc:MarkMenesini<MMenesini@ci.benicia.ca.us>;GrahamCarter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053:EncroachmentPolicy ExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Wendy, Thank you so much for notifying me. Of course. I will update our records. Can you please confirm for me the best email for you? It looks like I am still getting the email from Irma’s email address. Thank you so much! Best regards, Melissa On Mon, Mar 4, 2024 at 9:58 AM Irma Widjojo <IWidjojo@ci.benicia.ca.us>wrote: Melissa, Irma is no longer with the City of Benicia, and I am now in her position. Can you please remove Irma as your contact and include me so that I don’t miss these emails?
Many thanks. Wendy Stratton Monahan Management Analyst Il Benicia Police Department 200 East L Street Benicia, CA 94510 707-746-4306 From:MelissaBarker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Wednesday, February 28, 2024 2:16 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>; Irma Widjojo<IWidjojo@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject: Re: FW: Permit Application 0424-NSV-0053: Encroachment Policy Exception Needed Caution: This email originated from outside of the organization.Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Hello Lt Menesini, I hope you are doing well. Flockpermittingisworkingtoaddressthe comments from CalTrans,including the NEPA requirement. Flock’s permitting team met with the consulting firm EBI to review the NEPA(National Environmental Protection Act) and CEQA (California Environmental Quality
Act) requirements for the Policy exception from CalTrans D4. CalTranshas informed us that theCEQAreport has to be done in the City’s name.Wewill need confirmation from your City’s public works that they would like EBl to do the CEQA report or if the City would like to do the report as it will be in their name. Could you please advise if your public works will do the CEQA report or if we should ask EBl to proceed on the City’sbehalf? Please let me know if you have any questions. BestRegards, Melissa OnMon,Feb5,2024at2:15PMMarkMenesini <MMenesini@ci.benicia.ca.us>wrote: Thanks for the quick response. I appreciate it. From:Melissa Barker-Solsbery<melissa.barker- solsbery@flocksafety.com> Sent: Monday, February 5, 2024 12:57 PM To:MarkMenesini<MMenesini@ci.benicia.ca.us> Cc: Graham Carter <graham.carter@flocksafety.com> Subject:Re:FW:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Caution: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Lt Menesini, Thankyou somuchforsharing this.I touchedbase with my permitting manager, Derek. He will be exception that is needed. This maytakeseveral weeks. He typically has to reach out to CalTrans to get clarification as well. I will keep you updated on the progress or if they have any questions for you. Best Regards, Melissa OnMon,Feb5,2024at10:53AMGrahamCarter <graham.carter@flocksafety.com> wrote: Let me tag in our PM. @Melissa Barker-Solsbery I believe this request pertains to THlS project. Could we take a look a the below question? (copying and pasting to save time.) “Hi I have recently been assigned as the permit writer for Permit Application #0424-NSV-0053.After review of the permit application, it has been determined that an EncroachmentPolicyExceptionisneededinorderto perform your scope of work (lnstallation of 1 license platereadingcameras onHwy780inthecity of Benicia,）inourStateRight-ofway.Pleasesubmitto me a letter requesting for anEncroachment Policy Exceptionusingtheprovidedattachedtemplateand instruction guidelines. I’ve also attached a copy of thepermit application and plansyou provided for the application for your reference. Upon receipt of the EncroachmentPolicyException letter, a reviewteam will determine whether the request is acceptable.
Inaddition totheEncroachmentPolicyException letter, I have just the permit application package for ourfunctioningunitstoreviewandcomment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing TransportationEngineer 510-520-0853” Graham Carter Senior Customer Success Manager 415-329-1307flocksafe ty.com Joinmeforalivetrainingsession! Tuesday4:00-5:30pmCT Thursday11:00am-12:30pmCT OnMon,Feb5,2024at9:49AMMarkMenesini <MMenesini@ci.benicia.ca.us> wrote: Graham, This is a very complex request from the state. Is this something your team handles as part of the permit process?
From: Michael Greene <MGreene@ci.benicia.ca.us> Sent: Friday, February 2, 2024 1:17 PM To: Mark Menesini <MMenesini@ci.benicia.ca.us>: EdwardCriado<ECriado@ci.benicia.ca.us> Subject:Fwd:PermitApplication0424-NSV-0053: EncroachmentPolicyExceptionNeeded Sent from my iPad Begin forwarded message: From: “Sing, Soratha@DOT” <soratha.sing@dot.ca.gov> Date:February2,2024at1:09:55PM PST To:Michael Greene <MGreene@ci.benicia.ca.us>, derek.porcella@flocksafety.com Subject:PermitApplication0424-NSV- 0053:EncroachmentPolicyException Needed Caution: This email originated from outside of the organization. Do not click links or open attachments unlessyou recognize the sender and know the content is safe. Hi Ihaverecentlybeenassignedasthe permit writer for Permit Application #0424-NSV-0053.Afterreviewofthe permit application, it has been determined that an Encroachment Policy Exceptionisneededinordertoperform your scope of work (lnstallation of 1 license plate reading cameras on Hwy 780 in the city of Benicia,)in our State Right-of way. Please submit to me a letterrequestingforanEncroachment PolicyExceptionusingtheprovided attached templateand instruction
guidelines. I’ve also attached a copy of the permit application and plans you provided for the application for your reference. Upon receipt of the Encroachment Policy Exception letter, a review team will determine whether the request is acceptable. In addition to the Encroachment Policy Exception letter, I have just the permit application package for our functioning units to review and comment. If there should be any question, please feel free to contact me. Thanks, Soratha Sing Transportation Engineer 510-520-0853 Melissa Barker- Solsbery
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Public Records Exemptions Enclosed please find a copy of the response documents for your public process employed to review and produce the response documents. Reason Description Pages 1 of 1